Q&A Documents

At this point we have provided some information regarding the documents you will need in order to be admitted to a higher education institution.
There is advice as to how you should properly submit the required documents and how to proceed if you no longer have or have access to your diploma or certificates.
  • Which certificates and documents do I require for university study?

    Higher education institutions in Switzerland are responsible for admissions. Therefore, they assess the certificates which are submitted to them in the application process.

    You normally need all documents to prove your last and highest qualification (diploma, transcriptions and sometimes descriptions of the different courses you attended). Some institutions also have grade requirements for upper-secondary school leaving certificates.

    • Undergraduate study at universities and federal technical universities (ETH/EPFL)

      You will need the baccalaureate certificate or an equivalent foreign qualification in order to be admitted for university study in Switzerland.

      A foreign upper-secondary school leaving certificate needs to meet the following conditions for recognition:
      • It needs to roughly be equivalent to the Swiss baccalaureate.
      • The range of subjects studied needs to be proof of a general and comprehensive education.

      As well as the school leaving certificate and depending on your country of origin, there may be other documents required for the undergraduate admissions process. Use the country list on swissuniversities.ch to find out which qualifications are accepted, and which requirements need to be met.

    • Master's degrees at universities and federal technical universities (ETH/EPFL)
      Admission for Master’s degrees requires you to have a Bachelor’s degree in an academic field. The degree needs to be awarded to you by an officially recognised university.

      Providing a list of academic achievements with the necessary detail on the content of the courses you have attended will help admissions offices assess your undergraduate qualification.

  • Is my university recognised?
    The question of recognition concerns the status of the university in your country of origin. In most cases, you should know if the university is recognised there.

    If you are unsure, the German database Anabin can give you an idea. If you remain unsure, you can either inquire with the institution of your choice or get in touch with Swiss ENIC.

  • Studying at a university of applied sciences

    Universities of applied sciences are different from universities in the way they are structured and organised. Entry requirements depend on the individual departments.

    In most cases, you will require an upper-secondary school leaving certificate and professional experience. Get in touch with the institution for further details.

    Entry requirements

  • Admissions process: How do I submit my documents?
    To have your qualification assessed, you will need an officially certified copy of the original document. If the document has not been issued in either German, French, Italian or English, you also need to submit a certified copy of the document’s official translation.

    Foreign documents are only accepted when all copies, including copies of the translation, have been certified! Some institutions will demand that the translation and the certified copy are submitted as a single document. Make sure you inform the translation service provider.

    NB: You should never send original documents. Only ever send certified copies of your transcripts and qualifications. You may be asked to provide original documents at a later date, i.e. upon enrolment at the institution of your choice.

    To have your qualifications assessed, it may be helpful to provide explanations about the grading system or a grade conversion table issued by your previous university.

    Click here for further information regarding the Swiss grading system.

  • What is a certified copy and who can issue it?

    A copy is regarded as certified if it has been issued by an official (e.g. a public office, a notary, a diplomatic or consular representative). It confirms that the official has seen the original document.

    It is essential that you present the original document in order to obtain a certified copy. It is not possible to certify a document which is the copy of another copy.

    A public office in your municipality or a notary can be approached to issue a certified copy. This is where your original document (e.g. certificate, diploma, diploma supplement) is photocopied and certified by means of a stamp and a signature. This confirms that the copy corresponds to the original document. Having a copy officially certified does not constitute a judgement on the content or authenticity of the original document.

    Admissions offices at some higher education institutions can issue certified copies of your qualifications.

    You will have to provide the original certified copy as part of your application portfolio. Photocopying your certified copy is not admissible.

    Costs

  • What is an official translation?
    A translation is regarded official if it has been translated by a recognised translation service provider (e.g. a translation agency). The provider uses a stamp to confirm that the translation corresponds to the original. The two documents are usually attached.

    Translations which have been made abroad may not necessarily be accepted. The admissions office will be able to help.

    You need to submit a “certified copy” of the official translation. In some scenarios, you might instead be asked for the original translation.

    Click here for further information regarding the costs involved.

  • Which other documents might I be asked for?

    Check with the institution of your choice for the required documents. Some higher education institutions provide checklists on their websites.

    As well as qualifications, transcripts and certificates, you might be asked for any of the following:

    – Photo identification (ID)

    – Cover letter/Personal statement
    – Application letter seeking admission to a Master’s degree
    – CV
    – Grade conversion table
    – Descriptions of courses previously attended (particularly relevant at Master’s level)
    – Copy of your ID or passport
    – Copy of your residence permit
    For some degree courses, you may be asked to provide a summary of your undergraduate dissertation if you are applying for study at Master’s programme.

  • How will I submit my documents?

    Some institutions provide an electronic admissions process allowing you to scan documents and submit them online. Photocopies and translations of certificates and qualifications will usually have to be sent in as hard copies at one point in the process.

    Institutional websites explaining entry requirements will also contain this kind of information.

  • What do I need to write in a personal statement or a letter seeking admission to a Master's degree?
    You will need to provide the date, your surname, first name, your full address as well as your email address. You sign the letter and ideally provide a telephone number.

    Explain your intentions in the language of your application, e.g. “I am writing to you in application for the Bachelor/Master’s programme XXY”.

    This is your chance to shine. Explain your motivation for the course of your choice. If applicable, provide an explanation for missing documents. The cover letter should not exceed 1-1.5 pages.

  • You would like to use your existing qualification to find employment rather than applying for university study.

    This is not the right page for you.

    Regulated professional activities will require proof of recognised training. Your previous education or chosen career path will determine which authority is responsible for recognising your training.

    Foreign degree holders who are seeking employment and wish to work in a non-regulated profession can obtain a recommendation of recognition from Swiss ENIC.

  • The required documents are lost or in my country of origin

    If you are unable to document your previous education, you may be able to request a Diploma Background Report which can be issued by Swiss ENIC. The report describes your education and indicates how Swiss ENIC would assess your qualification if all documents were available. This might help admissions offices to make sense of your qualification or it can prove useful for the purpose of further training or job search.

    You need to make a good case if your documents are missing. Write down answers to the following questions:

    Why do you not have the documents with you? (political situation in your country of origin, personal reasons)
    Are you still able to get hold of them? (Can they be sent to you? Does the institution you previously studied with issue copies or replacements?)
    If not, explain why this is not an option for you
    Click below to find out about the process of applying for a Diploma Background Report.
    Retain your answers in case you need to provide admissions offices with an explanation. This means you will have to get in touch directly with the higher education institution.

    Diploma Background Report for refugees with incomplete documents.

    Statutory declarations fulfil a similar purpose to Diploma Background Reports.

  • Statutory declarations as replacement for missing documents
    Many higher education institutions will process your application if you provide a statutory declaration which convincingly outlines why you have no access to the required documents and are thus unable to prove your previous education.

    Check with the admissions office if this is an option available to you. This possibility is not necessarily advertised on institutional websites.

    NB: There is no statutory right to be admitted using this process. It is only applied in exceptional cases when it becomes clear that the applicant has no other means of proving their previous education.

Kontakte

Contacts

Aargau

Berufsberatung

ask! - Beratungsdienste für Ausbildung und Beruf Aargau, Geschäftsleitung, Finanzen und Dienste, Herzogstrasse 1, 5000 Aarau
P: 062 832 64 00
eMail: leitung@bdag.ch

Opening hours:
Telefonisch erreichen Sie uns von Montag bis Freitag, 07.30 - 12.00 Uhr und 13.00 - 17.30 Uhr (freitags bis 17.00 Uhr). Aarau: Montag – Mittwoch/Freitag 13.30 – 17.00 Uhr. Donnerstag 13.30 – 19.00 Uhr. Samstag 10.00 – 13.00 Uhr. Es gibt drei anderen Info-Zentren: Baden, Rheinfelden und Wohlen. Mehr Infos finden sie auf der Website (Service, Standorte und Öffnungszeiten).

Link für den anderen Info-Zentren. Berufsberatung

Appenzell Ausserrhoden

Appenzell Innerrhoden

Basel Land

Berufsberatung - Bottmingen

BIZ Bottmingen, Wuhrmattstrasse 23, 4103 Bottmingen
P: 061 552 29 00

Opening hours:
Mo 14-17 Uhr; Mi 14-18 Uhr; Fr 14-17 Uhr. Neue Öffnungszeiten ab 1. Januar 2018: Mi 15-19 Uhr; Fr 12-15 Uhr. In den Schulferien ist die Infothek jeweils am Mittwoch geöffnet.

Bist du neu in der Schweiz? Informationen für MigrantInnen findest du hier  Berufsberatung

Berufsberatung - Liestal

BIZ Liestal, Rosenstrasse 25, 4410 Liestal
P: 061 552 28 28

Opening hours:
Mo 14-17 Uhr; Mi 14-18 Uhr; Fr 14-17 Uhr. Neue Öffnungszeiten ab 1. Januar 2018: Mi 15-19 Uhr; Fr 12-15 Uhr. In den Schulferien ist die Infothek jeweils am Mittwoch geöffnet.

Bist du neu in der Schweiz? Informationen für MigrantInnen findest du hier Berufsberatung

Basel Stadt

Bern

Berufsberatung

BIZ Berufsberatungs- und Informationszentren Zentrale Dienste, Information und Infotheken Bremgartenstrasse 37 Postfach 3001 Bern
P: T +41 31 633 80 00
eMail: biz-zd@erz.be.ch

Opening hours:
Montag – Freitag 08.00 – 12.00 Uhr / 14.00 – 17.00 Uhr.

Es gibt mehrere regionalen BIZ in: Biel, Burgdorf, Interlaken, Langenthal, Langnau und Thun. Hier finden sie die verschiedenen Telefonnummern. Berufsberatung

Fribourg

Genève

Glarus

Berufsberatung

Berufsinformationszentrum des Kantons Glarus, Berufs- und Laufbahnberatung, Gerichtshausstrasse 25, 8750 Glarus
P: +41 55 646 62 60
eMail: berufsberatung@gl.ch

Opening hours:
Öffnungszeiten Infothek: Mittwoch 13.30 – 17.30 Uhr; Donnerstag 13.30 – 17.30 Uhr. Telefonisch Beratungstermine vereinbaren: MI/DO/FR 14.00 – 16.30 Uhr; DI/FR 08.00 – 11.30 Uhr.

Informationen für MigrantInnen findest du hier. Berufsberatung

Graubünden

Jura

Orientation professionnelle

Centre d'orientation scolaire et professionnelle et de psychologie scolaire (Siège central), Rue du Banné 23, 2900 Porrentruy 2
P: 032 420 34 70
eMail: secr.cos@jura.ch

Opening hours:
- Porrentruy, le mercredi 13h30 - 17h00 - Delémont (Route de Bâle 26) les mardi, mercredi et jeudi 13h30 - 17h00 - Saignelégier (Rue Bel-Air 5) le mercredi 13h30 - 17h00

Pour les demandes d'informations par e-mail, prière de laisser vos coordonnées (nom, prénom, adresse complète et numéro de téléphone) ainsi que la période à laquelle le Centre d'orientation peut vous joindre. La permanence téléphonique a lieu du lundi au vendredi entre 08h et 11h30. Orientation professionnelle

Luzern

Neuchâtel

Nidwalden

Obwalden

Berufsberatung

Berufs- und Weiterbildungsberatung, Brünigstrasse 178, Postfach 1657, 6061 Sarnen
P: 041 666 63 44
eMail: berufsberatung@ow.ch

Opening hours:
Sekretariat: Mo+Mi 08.00 - 11.45 Uhr, 13.30 - 17.00 Uhr, Do 13.30 - 17.00 Uhr. BIZ Bildungs-Informations-Zentrum: Di+Do 16.00 - 18.00 Uhr, Mi 13.30 - 18.00 Uhr.

Berufsberatung

Schaffhausen

Berufsberatung

BIZ Schaffhausen Berufs-, Studien- und Laufbahnberatung Berufsinformationszentrum des Kantons Schaffhausen, Herrenacker 9, 8201 Schaffhausen
P: 052 632 72 59
eMail: biz-sh@ktsh.ch

Opening hours:
Berufsinformationszentrum: Montag bis Freitag, 13:30 bis 17:00 Uhr. Donnerstag, 13:30 bis 19:00 Uhr. In den Schulferien: Montag, 13:30 bis 17:00 Uhr. Donnerstag, 13:30 bis 19:00 Uhr. Sekretariats- und Telefonzeiten: Montag bis Freitag 08:00 bis 11:45 Uhr und 13:30 bis 17:00 Uhr. Donnerstag 08:00 bis 11:45 Uhr und 13:30 bis 19:00 Uhr

Berufsberatung

Schwyz

Solothurn

Berufsberatung Breitenbach

Berufs-, Studien- und Laufbahnberatung, Grienackerweg 14, 4226 Breitenbach
P: 061 704 71 71

Opening hours:
Telefondienst: Montag und Dienstag von 08:30 - 12:00h. Mittwoch von 08:30 - 12:00h und 13:30 - 17:00h. Öffnungszeiten BIZ: Mittwoch von 13:30 - 18:00h.

Berufsberatung

Berufsberatung Olten

Berufs-, Studien- und Laufbahnberatung, Bifangstrasse 12, 4600 Olten
P: 062 311 88 70

Opening hours:
Öffnungszeiten BIZ: Montag - Freitag von 13:30 - 17:00h (Mittwoch bis 18:00h). Dienstag - Donnerstag: Fachperson für Kurzgespräch anwesend

Berufsberatung

Berufsberatung Solothurn

Amt für Berufsbildung, Mittel- und Hochschulen, Berufs-, Studien- und Laufbahnberatung, Bielstrasse 102 4502 Solothurn
P: 032 627 28 90

Opening hours:
Öffnungszeiten BIZ: Dienstag von 13:30 - 18:00h; Mittwoch von 13:30 - 18:00h. Telefondienst: 08:00 - 11:45h .

Berufsberatung

St. Gallen

Thurgau

Ticino

Orientamento Bellinzona

Ufficio regionale di Bellinzona, Via Henri Guisan 3, 6500 Bellinzona
P: 091 814 63 51

Contatta, per telefono, l'Ufficio regionale della regione di Bellinzona e chiedi una consulenza di orientamento. Ti verrà fissato un appuntamento con un orientatore/orientatrice. Orientamento

Orientamento Berganzona

Ufficio regionale di Breganzona, Via Vergiò 8, 6932 Breganzona
P: 091 815 61 81

Contatta, per telefono, l'Ufficio regionale della regione di Berganzona e chiedi una consulenza di orientamento. Ti verrà fissato un appuntamento con un orientatore/orientatrice. Orientamento

Orientamento Locarno

Ufficio regionale di Locarno, Via della Posta 9, 6601 Locarno
P: 091 816 14 71

Contatta, per telefono, l'Ufficio regionale della regione di Locarno e chiedi una consulenza di orientamento. Ti verrà fissato un appuntamento con un orientatore/orientatrice. Orientamento

Orientamento Mendrisio

Ufficio regionale di Mendrisio, Via Pier Francesco Mola, 6850 Mendrisio
P: 091 816 41 21

Contatta, per telefono, l'Ufficio regionale della regione di Mendrisio e chiedi una consulenza di orientamento. Ti verrà fissato un appuntamento con un orientatore/orientatrice. Orientamento

Ufficio dell'orientamento - Capoufficio

Ufficio dell'orientamento scolastico e professionale Via Henri Guisan 3 6501 Bellinzona
P: 091 814 63 51

Contatta, per telefono, l'Ufficio regionale della tua regione: Bellinzona, Breganzona, Locarno o Mendrisio e chiedi una consulenza di orientamento. Ti verrà fissato un appuntamento con un orientatore/orientatrice. Orientamento

Uri

Valais

Vaud

Orientation professionnelle - Région Centre

Centre régional d'orientation - Lausanne Rue de la Borde 3d 1014 Lausanne
P: +41 21 316 11 20

Opening hours:
Ouverture du lundi à jeudi: 8h00 - 12h00 / 13h30 - 17h00 et le vendredi et veille de jours fériés: 8h00 - 16h00. SANS rendez-vous: lundi à jeudi: 13h30 - 17h00 et le vendredi et veille de jours fériés: 12h00 - 16h0.

Dans la région Centre, trois autres guichets sont disponibles (Lausanne, Prilly, Renens). Trouve le guichet le plus proche de chez toi grâce au lien ci-dessous. Orientation professionnelle

Orientation professionnelle - Région Nord

Centre régional d'orientation - Yverdon Rue de Neuchâtel 18 1400 Yverdon-les-Bains
P: +41 24 557 73 30

Opening hours:
Lundi à jeudi: 8h00 - 12h00 / 13h30 - 17h00. Vendredi et veille de jour férié: 8h00 - 12h00 / 13h30 - 16h30. Durant les vacances scolaires, fermeture à 16h30 du lundi au vendredi.

Dans la région Nord, trois autres guichets sont disponibles (Echallens, Moudon, Payerne). Trouve le guichet le plus proche de chez toi grâce au lien ci-dessous. Orientation professionnelle

Zug

Berufsberatung

BIZ Berufsinformationszentrum Amt für Berufsberatung, Baarerstrasse 21, 6300 Zug
P: 041 728 32 18
eMail: info.biz@zg.ch

Opening hours:
siehe unten:

  • Infothek: Di - Do: 13.15 - 18.00 Uhr
  • Beratung: Mo - Fr auf Voranmeldung
  • Telefon: Mo - Do : 08.00 - 11.45 Uhr, 13.15 - 17.30 Uhr Fr : 08.00 - 11.45 Uhr, 13.15 - 17.00 Uhr
  • Berufsberatung Zug

Zürich

ganze Schweiz

berufsberatung.ch

Das offizielle schweizerische Informationsportal der Berufs-, Studien- und Laufbahnberatung. Die Plattform für alle Fragen rund um Beruf, Ausbildung und Arbeitswelt.

Berufsberatung.ch

orientation.ch

Le portail officiel suisse d’information de l’orientation professionnelle, universitaire et de carrière. La plateforme pour toutes les questions concernant les professions, les formations et le monde du travail.

orientation.ch